How do I monitor who is using the dashboard as a viewer license?
Step 1: Go to "Content"
Step 2: Click on your Extensions Workbook project that you created for extensions workbooks. If you haven't made a project yet, this article will walk you through how to set one up.
Step 3: Click on a workbook within that project
Step 4: Click on the three dots next to the workbook
Step 5: Then "who has seen this view"
Step 6: Add up the number of users in this list
For information on monitoring usage via logs available on the Quill server see this article
- How does the user license work? Is it user or session based? If it is user based, is it specific to a document/site, or can a user access any number of workbooks? The licenses are user specific, so anyone that creates dashboards with narratives or views dashboards with narratives counts as a license. If a user has a license, they can access any number of workbooks.
- Not all of the viewers of a dashboard will be given licenses. In that scenario, what is the approach you recommend? We recommend duplicating the workbook and using the narratives only in the workbook that the licensed users can access. It helps to have these workbooks in a designated folder using permissions. Unfortunately, this is the only way to monitor usage until Tableau enables licensing.